Google Docs is one of the best cloud-based document editors. It can be used to create and edit documents, spreadsheets, presentations, and even forms. What’s more? Google Drive users get additional storage space on Google Drive with every new account they create. You can access your Google Drive docs from any device with an internet connection and a Google account. And it’s one of the most useful tools for staying organized and collaborating with team members. There are many ways you can use Google Docs in your everyday life as an individual or as part of a team. This article covers some lesser-known features that will help you get even more out of this versatile tool!
Use Templates to Start Your Document Quickly
Google Docs offers a variety of pre-built templates for different types of documents like resumes, brochures, and presentations. While these can’t be used as a pure replacement for a tool like Microsoft Word, they can be a good starting point for when you’re in a hurry and need to get something done quickly. These templates are also fully integrated with Google Drive’s text formatting tool, so you don’t need to worry about formatting for different types of documents. You can access Google’s collection of templates by clicking the “New” button in the Google Docs editor and choosing “Blank” as the template type. To choose a template, click the “Templates” option in the drop-down menu and select the category you want. To modify a template, click the “More” menu and select “Edit as new document”.
Merge multiple Google Drive Docs
If you need to gather information and feedback from different stakeholders on a single document, you can do so by merging Google Drive documents. This will allow you to combine the information from multiple docs and make necessary changes. To do this, first, select the two docs you want to combine. Click the “More” menu and choose “Merge docs”. A new screen will appear that will allow you to specify where you want to save the merged file. You can also choose to open the new file in a separate tab so you don’t lose your place in the original files.
Add a Docs Shortcut to Your Google Drive Menu
Google Drive’s menu system is pretty robust, but it can be a bit of an overkill if you’re just using Google Docs. You can add a shortcut to Google Docs by clicking the “Add to Drive” button in the menu. This will create a shortcut to Google Docs in your Drive’s menu. Once you’ve done that, you can click the shortcut in your Drive menu and the Google Docs editor will open. You can also drag and drop files from your computer into the Google Docs editor to start working on them immediately. If you’re using Google Sheets or Google Slides alongside Google Docs, you can also add shortcuts to those editors as well.
Enable Collaboration in Docs, Sheets, and Slides
You can use Google Docs as a collaborative tool by enabling Google Drive’s collaborative editing features in your documents. To do this, click the “File” menu on any Google Doc and select the “Share” option. From there, select the “Request change permission” option. You can also select the “Advanced” option and choose the “Change” option to set the permissions yourself. Once you’ve enabled collaborative editing, you can select multiple users that you want to invite to collaborate on the document. These users will then get an email invite where they can choose to accept or decline the invitation. Once they’re in, they can make changes to the document and see these changes reflected in real-time. You can also make certain areas of the document read-only to prevent people from making changes to these areas.
Set a Document’s Starting Date
If you work as a freelancer or in any job where your team members have to submit their work on a regular schedule, you can set a document’s starting date to help them stay on track. To do this, select the document you want to set the starting date for and click the “File” menu. Select the “Advanced” option and choose the “Display end date” option. This will allow you to enter the document’s starting date. Once you’ve done that, click “OK” and the ending date will be automatically calculated. This can be useful when you want to make sure your team members submit their work on time.
Change the Colour of your Docs Shading Text Markup
If you’re working with teams that use Google Drive, you might have come across the “shading” text markup in your documents. This is a standard Google Drive markup that is used to denote important information in a document. You can change the colour of the text for this markup by following these steps. First, select the document where you want to change the markup. Click the “File” menu and choose the “Document settings” option. Select the “Editing” tab and choose the colour you want for the text markup. Once you’ve done that, the colour will be applied to all documents created after you make the change. This can be very useful if you work with teams where one person might use blue to denote something important while another person uses red.
Track changes with comments
If you want to track changes in a document but don’t want to use the “shading” text markup, you can use comments to track these changes instead. To do this, click the “File” menu on the document you want to track changes on and select the “Document settings” option. Select the “Track changes” tab and choose the “Comment” option. Once you’ve done that, any changes to the document will be logged in the comments section. This can be a very useful feature if you’re working with a team and want to keep track of what changes are being made without having to manually log them yourself.
Track Research with Research Tools Extension
If you work in a field that requires constant research, you know that keeping track of everything you’ve looked up can be a tedious task. Google Drive has a Research Tools extension that can help you keep track of multiple research projects in one place. You can use this extension to keep track of books, articles, and other research material that you’ve come across. This tool can be extremely useful if you collaborate with others and need a way to keep track of the sources used in your projects. You can also use this extension to store the data you’ve collected in your research projects. Once you’ve collected the data in your Google Drive, you can use this extension to organize it into a digital library. From there, you can search for specific keywords, save the data to your computer, or share it with your team members.
Sync Folders to Google Docs
Google Drive is a great place to store your documents and collaborate with others, but it can be a bit cluttered if you don’t organize your documents properly. If you keep most of your documents in a single folder, you can use a folder-to-folder sync function to sync that folder with a Google Drive folder. This will allow you to keep your folder tidy while adding the documents to your Google Drive account. To do this, select the folder you want to sync with Google Drive and click the “More” menu. Choose the “Folder-to-folder sync” option and select the Google Drive folder you want to sync the folder with. This will allow you to keep your folders tidy but still make them accessible to your team members using Google Drive. You can also sync individual documents with folders by selecting the document and choosing the “Folder-to-folder sync” option from the “More” menu.